Job Information
Port Authority of New York and New Jersey Administrative Support Specialist in Various NY/NJ PA Locations, New York
Description
Responsibilities:
The selected candidate will perform a variety of highly responsible secretarial and administrative duties and must be able to work independently on assignments that require judgment.
Responsibilities include, but are not limited to:
Preparing correspondence, scheduling meetings, coordinate calendars using Outlook.
Answer/screen and direct calls providing the best customer service to all callers.
Arrange video teleconference meetings.
Reviewing, prioritizing, and maintaining a log of incoming/outgoing correspondence
Maintaining files and a follow-up system
Originating and compiling related statistical data, summaries, and reports.
Monthly reconciliation of facility procurement cards statements
Following up on issues to meet deadlines.
Organizing travel arrangements when required and preparing appropriate business trip authorizations.
Assisting management in the preparation of presentation materials, reports, letters, etc
Ordering supplies and maintaining stockroom
Performing special assignments as required, which may include but not be limited to backing up other clerical staff in their functions, including timekeeping entries in PeopleSoft, purchasing/bill payment via SAP, and manifesting of revenue.
A more detail description will be provided at the time of interview.
Qualifications:
Candidates must present the following qualifications to be considered eligible for this position:
Candidates must possess the following qualifications in order to be considered:
High School Diploma or GED from an accredited institution.
Three to five years clerical/secretarial work experience.
Ability to work independently and handle several tasks simultaneously with the ability to meet deadlines in a dynamic environment.
Thorough and comprehensive knowledge of office practices, organizational structure, policies, and procedures as they relate to administrative functions.
Ability to write, edit, and proofread correspondence for executive management's signature.
Excellent organizational, interpersonal and communications skills interacting effectively with staff at all levels and outside agencies.
Must possess strong working knowledge and experience with PC-based applications such as: Microsoft Word, Excel, Outlook, PeopleSoft and SAP.
Additional Information:
Only the most qualified candidates will be invited to participate in the Port Authority's Administrative Testing Series (ATS) that consist of: 1) A Software Proficiency: 2) Microsoft Word, 3) Excel, and Outlook.
This bulletin is to build a pool for future administrative vacancies. Candidates will be contacted as vacancies become available.
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.
Note: All Permanent/probationary/or temporary Port Authority or PATH employee, must apply to this position internally.
Only applicants under consideration will be contacted and subject to a comprehensive background check.
REQNUMBER: 60662